Avoid the rekeying of data with document automation

Dispelling myths and coexistence

Document automation has long been associated with complexity, requiring dedicated project teams and expert knowledge of specific tools. While this holds true for intricate legal documents, the reality is now different for most documents within organizations (i.e. those letters, forms, checklists, compliance records and contracts of low and medium complexity).

Many of our customers already use sophisticated document automation and Contract Lifecycle Management (CLM) tools. Increasingly, they are turning to tools like Kim to quickly and cost-effectively address their low and medium-complexity requirements. In today's world, no-code document automation tools focused on low and mid-complex documents seamlessly co-exist with tools that are relevant for high-complex legal documents. 

This co-existence shift is accelerating the democratization of document automation.

Democratization of document automation

What does democratization mean? It means universal and accessible participation. In this context, it means that anyone, regardless of their role or experience, can automate their organization's low and medium-complex documents without the need to be an IT developer or coder. Whether you're dealing with an NDA, client engagement letter, support request form, security questionnaire, compliance form, attestation, or declaration, you can make these documents live and available internally/externally in a few hours for self-service, information capture and/or document generation.

You don't even have to do it yourself. You might be the document owner or the subject matter expert, and a colleague or admin support can handle the automation. It's universal and accessible via your browser or MS Teams without extensive training. It is also affordable, making it accessible to everyone, regardless of the size of your team or organization. Democratization removes barriers.

In contrast, traditional document automation has been a costly endeavour, involving project teams, template reviews, new software and hardware, additional user training, IT development, and ongoing expenses, including license fees and infrastructure. Organizations have spent fortunes on these efforts, often with limited success.

The Variable fields in your Word documents are your requirements

It starts with your existing MS Word documents. Think about the content in these documents, the variable fields, and how valuable they could be if they were quickly and easily activated. The variable fields in your existing MS Word documents are your requirements (i.e. Company Name, Date, Counterparty). There is no need for lengthy 'requirements gathering' projects.

Imagine taking an MS Word document, tagging the variable fields, and turning them into a web application via a wizard. This web form generates the document you need, whether it's a letter, form, checklist, contract, or compliance record. This process is at the core of Kim's patent.

This approach enables collaboration, creates a data model, allows data analysis through enterprise search, bulk download of data and retains your existing document formatting and layout. Kim’s API layer also enables inbound and outbound integration.

Stop rekeying data

Universal tools (MS Word, your browser, MS Teams) combined with Kim's patents, comprehensive API integration and pricing beneath procurement thresholds are helping to usher in the era of co-existence and democratization of document automation. 

Your experience may be that document automation is complex, expensive, and time-consuming. It may remain this way for the foreseeable future for complex legal documents. For the rest, the overwhelming majority of documents you want to automate, welcome to a new world.

A world in which we're not just automating documents and data capture; we're activating them and turning them into standard operating procedures that enable straight-through data processing. You can stop rekeying data now!