From Manual to Automated

The Benefits of Document Creation and Assembly

Business professionals constantly strive to work more efficiently to increase productivity. Over the years, one area that has proven to offer great potential for improvement in this respect is using technology for document creation and assembly. Typically, the traditional manual-based method for drafting documents has proven to be slow, prone to human error and generally impedes efforts at collaborative working.  As such, it's critical that organizations understand the benefits of document assembly and what technologies can help.   But before diving deep into document assembly's benefits (and how Kim Document’s patented document assembly technology can help), let’s take a minute to fully explain what we mean by this.  

So, what is document assembly? In short, document assembly is the process by which a document is mapped, a streamlined workflow for the document is created, and the workflow to generate the document is automated – all for the main purpose of easily generating a draft relevant to the user's specific requirements.  

This sounds great, but what are the benefits and why would an organization want to spend time (and a bit of money) to implement this type of technology?  Let us now explore the benefits offered by document assembly and delve into how the patent-protected document assembly functionality of Kim Document can significantly enhance your business operations.

1. Time Savings
Document assembly enables users to automate the process of creating and assembling documents. By utilizing our patented tagging technology, together with easy-to-create and manage assembly rules, content libraries and document libraries (and, of course, not forgetting our robust API capabilities!), we can generate documents in a fraction of the time it would take to do manually. This time-saving benefit allows professionals to focus on higher-value tasks, boost productivity, and deliver results more quickly. 

2. Reduced Errors
Manual document creation often leaves room for errors, inconsistencies, and omissions. Our document assembly technology helps mitigate these risks by ensuring consistency and accuracy throughout the document creation process. By automating the assembly of documents, Kim Document can pull information from various sources, including other integrated sources of data (i.e., Monday.com, iManage or Salesforce), our easy-to-navigate and configure document or content libraries, form responses and custom content. This minimizes the risk of human error, and the result is a polished, error-free document that reflects professionalism and attention to detail. 

3. Customization and standardization 
Kim Document's assembly capabilities allow users to tailor documents to the needs of individual recipients by defining variables, clauses, and sections. It also promotes standardization by offering a centralized repository of approved templates, clauses, and key data points. This repository serves as a central hub where users can access a collection of pre-approved templates and standardized language. Organizations can use these predefined templates, clauses and data points to ensure that all documents align with their established guidelines and best practices.

4. Compliance and Risk Mitigation
Compliance with legal, regulatory, and industry standards is crucial for many businesses. Document assembly technology can integrate compliance checks and safeguards within the document creation process, reducing non-compliance risk. Organizations can minimize legal and regulatory risks by automating the inclusion of required clauses, disclosures, and legal language while ensuring that their documents adhere to the latest standards.

5. Cost Reduction 
Embracing and implementing document assembly can lead to significant cost savings. By streamlining the document creation process and reducing manual labor, Kim's document assembly can help you allocate resources more effectively. Additionally, our technology reduces the need for expensive rework caused by errors and inconsistencies, further reducing costs. 

Document assembly technology has emerged as a momentous change in document creation and management. Its ability to save time, enhance accuracy, promote customization and standardization, ensure compliance, and reduce costs has made it an essential tool for businesses and professionals. By embracing this technology, organizations can unlock many benefits, empowering them to optimize their workflows, boost productivity, and achieve greater success in today's competitive landscape.  

Experience the Power of Kim's Document Assembly: Request a Demo and unlock efficiency, cost-effectiveness, and compliance excellence within your organization.